Coasters for Events

Custom coasters for weddings, parties and corporate events

Custom coasters are one of those small details guests notice straight away. They protect the tables, carry a message, show up in photos and often go home as a keepsake. For a wedding, a birthday, a product launch or a company dinner, a custom coaster ties the whole setting together.

Weddings and private celebrations

Create a design with your names, the date, a monogram or a short line and upload it in Hey Coasters Studio. Coasters work on guest tables, at the bar and at the welcome drink, and they make an inexpensive favour that people actually keep. Birthdays, anniversaries, christenings and graduation parties follow the same idea with a different message.

Corporate events and brand launches

For conferences, product launches, trade shows and company celebrations, coasters put your brand in front of every guest without adding noise. Print your logo, a campaign line, a hashtag or a QR code that links to your event page. Agencies organising several events can order a design per event or one design for a whole season.

Festivals and large gatherings

Festivals, sports events and outdoor bars need coasters in volume. With orders of up to 250,000 units and a lower price per coaster as quantities grow, Hey Coasters can supply events of every size. For sponsored runs and larger productions, see our business page.

Ideas for event coasters

For weddings, combine the couple’s initials with the date or a short line that means something to you both. For birthdays, add the name, the age and a playful message. For corporate events, pair your logo with the event name or a campaign line. For launches, feature the new product, its tagline and a QR code. For festivals and themed nights, add the event name to your artwork, so every table carries the theme. Keep the text short and large enough to read at a glance, because guests will see the coaster from a seated distance.

How to create your event coasters

Choose a ready-made design from our collection, or upload your own artwork with your names, date or logo. Pick round or square, and choose your quantity. Our team checks every file before it goes to print.

Plan ahead

Event dates do not move, so leave enough time for artwork review, printing and delivery. Ready-made designs ship within 2 working days, and custom artwork within 5 working days once your file has passed our check. Order as early as you can, especially for weddings and large events, and check the delivery options at checkout. If your date is close, contact us before ordering.

Material and size

Every coaster is printed in full colour on 470 g beer mat board and measures 93 mm, in round or square format. The thick board feels premium in the hand and stays flat on the table throughout the event.